Manage Data Grid Record Comments

Activity Steps

1. For a single record, right-click the row selector and select Add Comment from the menu.
2. For multiple records, select the records and then right-click the row selector of a selected record and select Add Comment from the menu.
3. In the pop-up screen, enter the comment. Comments are colour-coded to indicate their priority:
   • Green—Indicates normal priority.
   • Yellow—Add an exclamation mark to the beginning of a comment to indicate medium priority.
   • Red—Add two exclamation marks to the beginning of a comment for high priority.
4. Click OK.
5. Click Save or Save and Close.

Note: Comments containing more than 30 characters are converted into text even if they start with a number. Sorting comments consisting of numbers and text therefore does not always work.

Activity Steps

1. Right-click the data grid settings icon and select Select Columns > Comments and the required display type from the menu:
   • Under Row: Default display type.
   • Normal Column: Enables sorting by comment. You can click the cell to edit the comment.
   • Icon: Colour-coded for priority. You can click the icon to edit the comment.
   • None: Comments do not display in the grid, but do display in the details pane.

   For all display types except None, you can hover your mouse pointer over a comment to view the whole comment as a tooltip.

Note: If you frequently add similar comments to an asset type, consider whether an additional column would be a better solution. See Customise the Column Display in a Data Grid. For recurring comments on actions, see Manage Recurring Comments.